Job Title: Production Editor
Position Term: 1 Year Contract
Salary Range: CAD $50,000 - $52,000
Reports to: Manager, Production Editing
About JMIR Publications
JMIR Publications is a rapidly growing open access publisher of peer-reviewed STEM journals, with an emphasis on medicine, health, and technology titles. The ambitious vision of JMIR Publications is to lead the transformation to open science and to contribute to a world where people are empowered by health research and technology to make effective and informed decisions.
Come help us make a real difference in open science!
Job Summary:
The role will involve shepherding accepted manuscripts through the publication process, coordinating with editorial and copyediting teams to ensure smooth progress of the manuscript through the various stages while maintaining accuracy and adherence to style guidelines and journal requirements. You will oversee the conversion of files for digital dissemination (PDF, HTML), maintaining the highest standards of quality and staying on schedule.
Your Impact:
We are currently seeking an organized, detail-oriented, and service-focused individual for the position of Production Editor. The Production Editor plays a vital role in the production cycle to transform scholarly medical and open science journal manuscripts into high-quality publications. You will collaborate with authors, editors, and colleagues throughout the publication process, upholding journal standards and industry best practices.
Primary Duties and Responsibilities
Scope of work includes, but is not limited to, the following:
Manuscript Management: Monitor manuscript status after payment, through the entire production cycle, from initial conversion to final approvals and post-publication submissions. This will include:
Ready the manuscript for copyediting.
Oversee the conversion process, ensuring all content and metadata have been ingested correctly.
Track corrections, revisions, and final approvals.
Ensure timely publication by proactively managing typesetting, proofreading, author review stages, and final approvals.
Content Editing and Quality Assurance: Conduct thorough pre- and post-conversion quality checks, ensuring all content, metadata, and author data are accurate and complete.
Validate author data in metadata forms for completeness and accuracy.
Clean manuscripts for style consistency, identify and correct language errors, and check references for completeness and style.
Optimize PDF formatting and adhere to best practices in layout.
Address author queries and implement corrections according to journal style and AMA guidelines. Maintain clear and professional communication with authors and other JMIR staff throughout the process to resolve queries and to ensure the papers are published in a timely manner.
Ensure that relevant files are deposited and processed error-free in repositories.
Process Improvement: Prioritize personal and team goals and contribute towards continuous improvement.
Actively participate in team meetings, contributing ideas for optimizing workflows and style guidelines.
Propose updates, improvements, and new content for authors and internal knowledge bases.
Offer support and coverage for colleagues during absences or peak workloads.
Identify and report technical issues to the development team, following up as needed.
Manage occasional additional ad hoc tasks related to the production department, at the request of the Production Manager.
Qualifications:
Education: A university or college degree/diploma, preferably in an area related to communicating in English (such as Publishing, English studies, or Communications).
Required Skills:
Strong written and verbal communication skills in English
Excellent proofreading skills
Detail-oriented
Ability to consistently meet deadlines
Time-management and multitasking
Planning, organization, and project-tracking skills
Ability to work independently and demonstrate initiative
Ability to work collaboratively
Sound and mature judgment, tact, and good decision-making skills
Proficiency with current office-productivity tools (Google Workspace, MS Office, etc.) and the ability to learn the organization's web-based system for layout/typesetting
Must be eligible to work in Canada (for students see also https://tinyurl.com/4x8x478p)
Required Experience:
1–3 years of experience in editing, proofreading, and/or production editing
Experience with Google Workspace and MS Office suite of productivity tools
Experience in a small office where flexibility and multitasking are key
Assets:
The following would be considered strong assets:
Familiarity with scholarly content and journal publishing
Experience with content tracking and management databases
Familiarity with XML and JATS
Familiarity with AMA style
Background that includes familiarity with life sciences such as medicine, biochemistry, pharmaceuticals, etc.
What We Offer:
Competitive salary and benefits including fully paid monthly premiums for Canadian Extended Health Care and Dental Coverage, Wellness Days and Life insurance.
A beautiful office space near the harbourfront, with free snacks and beverages, and organized social events as a company such as BBQs.
Flexible remote work environment.
Opportunity to make a significant impact on public understanding of science.
Work with a leading publisher in the field of digital health and open access research.
A dynamic and innovative work environment.
Application Process:
Interested candidates should submit the following documents:
1. A current CV and/or resume
2. A cover letter
This position is not open to candidates outside of Canada, and preference will be given to candidates located in the Greater Toronto Area.
JMIR Publications is an equal opportunity employer. We are committed to a diverse workforce and maintaining a learning and working environment that is welcoming to all.
We wish to thank all those who apply, however, only those individuals whose skills and experience most closely match our requirements will be contacted by a member of our team.
All interviews will be held via video conference.
Application Privacy Commitment;
By submitting your application to JMIR Publications, you acknowledge and agree to the following:
The personal information and resume you provide will be collected and used solely for the purposes of assessing your candidacy for the position applied for, as well as for any other suitable roles within JMIR Publications that may arise. We are committed to safeguarding your personal information in accordance with applicable privacy laws and company policies.
Your information will be handled with strict confidentiality and will only be shared with those directly involved in the recruitment and hiring process. JMIR Publications will not disclose, share, or sell your personal data to any third parties without your explicit consent.
If your application is not successful, JMIR Publications may retain your information for up to 3 years for future opportunities, unless you request its removal.
By applying, you consent to this collection, use, and retention of your personal data as outlined above.